Westcountry Schools Trust - CAFM System
Key Details
Estimated Value
£350,000
Deadline
Not specified
Contract Period
Not specified
Procurement Method
Not specified
CPV Code
48000000 - Software package and information systems
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53
out of 100
Possible SME fit
Some SME-friendly signals, some caution flags. Worth a closer look against your capacity and accreditations.
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Key requirements
Extracted from the notice; check the official documents.
- Estimated value
- £350k£420k including VAT
- Contract period
- 1 Sept 2027 to 31 Aug 2030 (3 years)
- Legal basis
- Procurement Act 2023
- Delivery location (NUTS/ITL)
- UKK (South West)
- CPV codes
- 48000000 Software package and information systems; 48420000 Facilities management software package and software package suite; 48421000 Facilities management software package; 48600000 Database and operating software package; 48613000 Electronic data management (EDM); 48900000 Miscellaneous software package and computer systems and 4 more
- Suitability (buyer's flag)
- SME-suitable
Description
WeST operates 31 schools serving approximately 15,000 pupils and employing approximately 2,300 staff. The estate comprises 23 primary schools and 8 Secondary schools, the largest of which serves approximately 2,500 pupils. Buildings are mixed in age, construction and condition. The aim is to achieve a coherent service operating through one principal interface and authoritative asset hierarchy. Current thinking is that this may be through a single platform or demonstrably integrated solution covering the following requirements: • Compliance: records, recurring schedules, evidence, audit history, alerts and remediation across fire, water hygiene and legionella, asbestos, electrical condition, gas, radon, emergency lighting, lifts and playground equipment. • Assets and maintenance: hierarchical asset register, condition and lifecycle data, planned maintenance, reactive requests, work orders, mobile working and contractor workflows. • Financial and capital planning: budget and purchase-order attribution, expenditure reporting and forecasting, DfE condition-data import, replacement forecasting and structured export. • Reporting: Trust-, school- and asset-level dashboards, drill-down, configurable reports and governance-ready outputs. The solution should support demonstrable compliance assurance; complete evidence and audit retention; end-to-end maintenance and contractor workflows; expenditure traceability; maintenance and replacement forecasting; self-service reporting; mobile working; scalability; and secure data portability. WeST is considering at least 99.5% monthly availability, prioritised support targets, service credits for material failure and acceptance-based implementation payments. Feedback is invited on proportionality and market practice.
Suitability
Who won
No award has been published for this tender, and we have no earlier award notices from Westcountry Schools Trust in this sector.
From award notices on Find a Tender and Contracts Finder. SME or Large is the size the supplier declared on the notice (or, where it is silent, on its latest notice). Values are as published.